Bury Language School Terms and Conditions

Registration Procedure

1. Complete the registration form.
2. If applicable, arrange bank transfer.
3. E-mail or fax us the completed registration and the bank draft details (if appropriate).
4. Once we have received the above-mentioned, we will issue a Final Letter of Confirmation including course details and dates, receipt and homestay name, address and telephone number.
5. If you require our airport transfer service on arrival, please complete the Transfer Request Form.

Terms and Conditions

1 Registration
Registration will only be complete when accompanied by a deposit of £150 for tuition fees. The deposit for tuition is non-refundable. The deposit will be deducted from the course fees.

The balance of the fees is payable 6 weeks before arrival. Students reserving courses less than 6 weeks before arrival should send the full payment with their registration. When the registration deposit is received, you will be sent a Confirmation of Registration giving the balance of the fees. Once your full fees have been paid, you will receive a Final Letter of Confirmation.

You may need to show this Letter of Confirmation to the Immigration Officials when you arrive.

The course fees and deposit are valid only for the person, course[s] and dates specified on the application form.

2 Payment
All fees are made payable in pounds sterling and can be made as follows:

Bank transfer directly to
Barclays Bank plc,
P 0 Box 34,
15 Colmore Row,
Birmingham,
B3 2BY
England

Account Name: The Bury Language School Ltd.
Account Number: 20321249
Sort code: 20-07-71
Swift Code: BARCGB22
IBAN: GB19 BARC 20-07-71  20321249

Please note that all bank charges must be paid by you. The school requires a copy of the bank transfer details together with the name of the student. Please fax us a copy of this as soon as payment is made. Cheques in sterling drawn on a UK bank, Travellers Cheques or Credit Card - please give the cardholders, full name, card name, number and expiry date.

3 Visa Refusal
If you cancel your course before arrival due to visa refusal or you are refused entry to the UK, we shall refund your course fees in full minus the non-refundable deposit. We need to see the original refusal letter in order to give you a refund. You must apply for the refund within six months of refusal date.

4 Age
The minimum age limit is 16. There is no upper age limit.
The minimum age limit for Intensive English & Activities Course is 14, max. 18. In special circumstances younger students may be accepted on consulatation with other class members.

5 Changing timetable / class
You cannot change from a full time course to a part-time course or One to One class. When necessary, the College reserves the right to alter the timetable and/or transfer students from one class to another, from one time of study to another, and to merge small classes or cancel classes and courses.

Fees may also be subject to change. During June, July and August, The Bury Language School may use additional classrooms at separate locations all within Bury St Edmunds.

6 Beginners
If you are a complete beginner we may not have a suitable class. Please inform the School.

7 Accommodation
The accommodation finding fee is not refundable. The accommodation rent is valid only for the person and dates specified.

Any charges of dates must be notified to us in writing or by e-mail at least 3 weeks before the arrival date. We reserve the right to allocate alternative accommodation without prior notification. During busy periods a short bus journey could be necessary. You are expected to pay for this. You will be informed before you arrive.

8 Transport
Whilst every precaution is taken to check the quality of service, journeys arranged in hired transport or public transport, although booked by the School, are made entirely at the student's own risk and the School can accept no liability for such journeys.

9 Cancellation before arrival
You must return the Confirmation of Registration and inform the School in writing at least 3 weeks' before the start of the course.

The School will refund the fees in full less the non-refundable deposit. If you cancel less than 3 weeks before the start of your course, you will be charged for 1 week's tuition and 1 week's accommodation (if we have arranged this for you).

10 Cancellation or change of the course after arrival
If you need to leave the School after commencing the course, you will be required to give the School 3 weeks' notice in writing.

You will be given a credit for the tuition fees for any time remaining after the 3-week period. This credit will be valid for 12 months after the date of issue and is not transferable. There is a £30 administrative charge for any change.

11 Absenteeism/Tardiness
Students arriving more than fifteen minutes late will not be allowed to join the class, unless the School is informed in advance.

All students are expected to inform the School when unable to attend classes. Missed classes are only re-arranged at the School's discretion, and where offered, must be taken within an agreed time scale (the original course duration). Persistent absenteeism will result in a verbal warning followed by a written warning and subsequently dismissal from the course without refund.

12 Cancellation of accommodation after arrival
If you need to leave the accommodation after arriving, you will be required to give the School 2 weeks' notice in writing. The balance of accommodation fees will be refunded less the £30 administrative charge.

13 Postponement/Holiday
You must give the School 3 weeks' notice in writing of any intended postponement or change to your booked course. Fees can be used to pay for a course with a later start date and a £30 administrative charge will be charged.

If you give less than 3 weeks' notice for whatever reason, you will be charged for 1 week's tuition and 1 weeks accommodation (if we have arranged this for you). If you want to interrupt your studies after commencing the course, you will be required to give the school 3 weeks' notice in writing. You will be given a credit for the tuition fees for any time remaining after the 3-week notice period. This credit will be valid for 12 months after the date of issue and is not transferable. There is a £30 administrative charge for any change.

Accommodation must be paid for even when students are on holiday. However, if a holiday is pre-arranged, i.e. discussed at least 3 weeks before arrival, no payment will be necessary as long as all belongings are removed for the duration of the agreed holiday.

14 Public and School Holidays
There is no reduction in the tuition fees for the courses which include Public Holidays.

15 Insurance
Students are advised to arrange full insurance cover for health, belongings and cancellation of their course. The School cannot accept responsibility for loss of or damage to student's property.